How to set up booth selection with the Career Fair module

This guide shows you how to use the Career Fair module so exhibitors can choose and purchase booths during checkout. You upload a floor plan, create a list of booths, and once a booth is purchased it can't be bought again.

Who this is for

For association admins who run career fairs and need exhibitors to pick booths as part of registration or checkout.

Quick answer

Upload a floor plan, create your booth list from it, then turn on booth selection in your ecommerce/checkout flow. Exhibitors choose a booth when they complete purchase; sold booths are automatically removed from the list.

What you need

• A floor plan image (e.g. PNG or JPG) of your venue
• Your booth names or numbers (e.g. A1, A2, B1)
• Ecommerce/checkout already set up for your event

Step-by-step

1. Go to Admin (or your event/career fair settings) and open the Career Fair (or Career Fair module) area.
2. Find Floor plan or Booth setup and click Upload floor plan.
3. Upload your floor plan image. Use a clear, readable image so booth positions are obvious.
4. Create your booth list: add each booth (e.g. by name or number). This list is what exhibitors will see during checkout.
5. Turn on Booth selection (or similar) for the checkout flow so that booth choice is part of the purchase process.
6. Save your settings. Exhibitors will then see available booths when they check out; once a booth is purchased, it is marked sold and cannot be purchased again.

How this works in Smartway (admin side)

• You manage the floor plan and booth list in the admin area (Smartway).
• Changes you make there (e.g. adding/removing booths before they're sold) control what exhibitors see.